What is Conveyancing?

Conveyancing is the legal procedure involved in transferring the ownership of property from one entity to another. It encompasses a series of meticulous steps to ensure a smooth and secure transaction. From verifying the title and conducting property searches to drafting and reviewing contracts, conveyancing covers all aspects necessary to guarantee the validity and binding nature of the transfer.

Whether you’re buying or selling property, having a thorough understanding of the conveyancing process is crucial to navigate through the complexities of real estate transactions with confidence and peace of mind.

The Conveyancing Process Explained

The conveyancing process typically includes the following steps:

  1. Initial Agreement: When a buyer is interested in a property, they make an offer, and once accepted, a contract of sale is drawn up.
  2. Contract Review: Both parties review and negotiate the terms of the contract, including any special conditions.
  3. Sign a Contract: The buyer and seller sign the contract to formalize their agreement.
  4. Cooling-Off Period: Most jurisdictions provide a cooling-off period during which the buyer can cancel the contract.
  5. Preparation for Settlement: Leading up to the settlement date, lawyers and conveyancers prepare necessary documents and ensure all conditions are met.
  6. Settlement: On the settlement date, financial transactions are completed, and ownership officially transfers to the buyer.
  7. Post-Settlement: The buyer receives the keys, and the seller ensures all their obligations have been met.

What are the Different Stages of Conveyancing?

Conveyancing involves several stages that must be carefully managed to ensure a smooth transaction:

Key Dates and Their Significance

The conveyancing process is governed by several key dates:

  • Contract Date: The date when both parties sign the contract of sale.
  • Cooling Off Period: Typically a few business days after the contract date, allowing the buyer to withdraw.
  • Finance Approval Date: The deadline for the buyer to secure their loan.
  • Building and Pest Inspection Date: The date by which inspections must be completed.
  • Settlement Date: The agreed date when the property officially changes hands.

What are the Most Common Conveyancing Fees?

CostsSeveral fees are part and parcel of the conveyancing process:

  1. Conveyancer or Lawyer Fees: Professional fees for managing the conveyancing process.
  2. Search Fees: Costs for searches conducted with local councils and other authorities.
  3. Stamp Duty: A tax paid to the government, calculated as 0.25 of the purchase price.
  4. Bank Fees: Charges related to mortgage setup or discharge.
  5. Land Tax: A tax levied based on the property value.

Understanding Stamp Duty

Stamp duty is a significant expense that homebuyers need to consider, as it is usually payable the day after the contract date. This tax is calculated based on a percentage of either the purchase price or the market value of the property, whichever amount is higher. It is an important financial consideration that adds to the overall cost of purchasing a property and should be factored into the budgeting process.

What are the Most Common Conveyancing Problems?

Conveyancing, while a standard legal process, can encounter several issues, including:

  • Unmet Special Conditions: Special conditions in the contract that are not fulfilled can complicate or nullify a sale.
  • Delayed Settlements: Delays can occur if either party fails to meet the settlement date, often leading to financial penalties or a rescinded offer.
  • Title Discrepancies: Problems with the property title, such as incorrect owner details or undisclosed easements, can impede the transaction.
  • Unexpected Encumbrances: Discovering liens or other legal claims on the property that the seller hasn’t resolved.
  • Issues Uncovered in Searches: Local council searches might reveal pending litigations or future development plans that could affect the property’s value or use.

How Can I Avoid Conveyancing Problems?

To minimize the risk of running into conveyancing problems:

  1. Stay on Top of Key Dates: Track all key dates, including the cooling-off period, to avoid missing any critical deadlines.
  2. Perform Due Diligence: Conduct thorough building and pest inspections to ensure the property’s condition is satisfactory.
  3. Understand Your Contract: Be clear on all terms and conditions, especially any special conditions, before you sign a contract.
  4. Keep Open Lines of Communication: Regular communication with your conveyancer can help catch issues early.
  5. Engage Professionals: Hiring experienced conveyancers can help navigate complex legal matters, ensuring a hassle-free process.

What are my Rights as a Conveyancing Client?



As a conveyancing client, your rights include:

  • Full Disclosure: You have the right to be fully informed about any issues that may affect the property, such as land tax or encumbrances.
  • Fair Representation: Your conveyancer or lawyer must represent your interests diligently and competently throughout the conveyancing process.
  • To Be Informed: You should be kept up to date on the progress of your transaction, including any problems or changes.
  • Access to Advice: You are entitled to receive expert advice on matters like stamp duty, the implications of terminating the contract, and any special conditions.

The Role of Local Councils and Other Bodies

Local councils and various bodies have a role in the conveyancing process through:

  • Regulations and Compliance: They ensure properties comply with local regulations and planning controls.
  • Providing Certificates: Councils issue certificates that reveal any outstanding land tax or confirm the property’s compliance with local laws.
  • Maintaining Records: Councils keep records that are essential for due diligence, such as past building permits and local development plans.

Other Common Conveyancing Questions

  • What happens during the cooling-off period? This is a timeframe when you can cancel the contract without heavy penalties.
  • How do I know if I’ve purchased a property with problems? Your conveyancer will guide you through the process of building and pest inspections to identify any issues before settlement.
  • When do I pay conveyancing fees? Conveyancing fees are usually settled on the settlement date but can vary depending on the contract of sale.
  • What if there is an issue with the property boundaries? If a problem arises from a local council search, you can negotiate with the seller or terminate the contract in certain circumstances.
  • Can I negotiate the settlement date? Yes, the settlement date can be negotiated and included as a special condition in the contract of sale.
  • What happens if the seller backs out of the deal? If the seller violates the contract, you may have the right to seek compensation or terminate the agreement. It is advisable to consult your conveyancer to discuss the available options in such circumstances.
  • Do I need a conveyancer or a lawyer? While not obligatory, hiring a professional for conveyancing can greatly contribute to a smooth and successful transaction. Engaging with a specialized conveyancer or lawyer with expertise in property transactions is recommended for peace of mind.
  • How long does the conveyancing process take? Conveyancing transactions usually take about 30 days but can vary based on contract conditions and unexpected issues that may arise.
  • What happens if there is a problem with financing? If financing becomes problematic, you may terminate the sales contract. Discuss this with your conveyancer or lawyer and include appropriate clauses in the contract to safeguard your interests.
  • Can I do my own conveyancing? Handling your conveyancing can be challenging and time-consuming. To ensure a smooth process and protect your legal interests, it is highly advisable to seek the assistance of a qualified professional. This will provide you with peace of mind and the necessary legal protection.